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Nonprofit books.
Closed by fund.

The monthly QuickBooks fund and grant close, with a board package.
AI proposes the entries. Your treasurer approves them.

Free to join. One email when early access opens.

Monthly close · Fund view
Sample data
Funds reconciled
5 of 5
Entries proposed
38
Exceptions to review
3
FundTypeNet assetsStatus
General operatingUnrestricted$41,280Approved
Youth literacy grantRestricted$18,640Proposed
Capital campaignRestricted$92,115Proposed
Community eventsUnrestricted$6,905Approved
Scholarship fundRestricted$27,430Proposed
Waiting on treasurer approvalApprove close

Nonprofit month-end has always meant waiting. That ends now.

Before: month-end by hand
Illustration
Grant depositWhich fund?
Event ticket salesSplit needed
Donor wireRestricted?
Payroll allocation3 programs
Vendor refundUnmatched
After: proposed for approval
Illustration
Grant depositYouth literacy grant
Event ticket salesCommunity events
Donor wireCapital campaign
Payroll allocationSplit across 3
Vendor refundGeneral operating

Grants coded by hand. Restrictions tracked in side spreadsheets. Board reports rebuilt every month. General bookkeeping wasn't built around funds.

Nonprofit Books is.

What every monthly close covers

Five steps, proposed by AI and approved by you.

Step 01

Reconcile bank and card accounts against QuickBooks Online

Step 02

Propose a fund or grant for every transaction

Step 03

Draft restriction releases when grant spend is met

Step 04

Flag allocation exceptions for your treasurer, not buried in a ledger

Step 05

Deliver activities by fund, budget vs actual and grant spend

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Built around funds and grants.
Whatever your board asks for.

Proposed entries
Sample data
Foundation payment, spring cycle
$12,500
UnassignedYouth literacy grant
ApproveEdit
Release: program year 2 spend
$4,180
Youth literacy grantGeneral operating
ApproveEdit
Gala sponsorship deposit
$3,000
UnassignedCommunity events
ApproveEdit

For Treasurers

Approve one clean package, not forty loose ends.

See every proposed entry before it is final

Restricted and unrestricted funds kept separate

A board-ready package each month

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Statement of activities by fund
Sample data
LineUnrestrictedRestrictedCapital
Contributions$84,000$31,500$22,000
Grant revenue$0$45,000$0
Program expense($52,400)($18,200)($3,100)
Net assets released$9,800($9,800)$0
Budget vs actualGrant spendPDF for the board

For Nonprofit Finance Staff

Spend your month on review, not reconstruction.

Fund and grant coding proposed for you

Allocation exceptions flagged early

You stay in control of the final entries

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Three ways Nonprofit Books gives you hours back and a close you can trust.

More on the way.

Proposed entries
Sample data
Foundation payment, spring cycle
$12,500
UnassignedYouth literacy grant
ApproveEdit
Release: program year 2 spend
$4,180
Youth literacy grantGeneral operating
ApproveEdit
Gala sponsorship deposit
$3,000
UnassignedCommunity events
ApproveEdit

Ask less. Approve more.

Each month, AI drafts the work: matching deposits to grants, coding transactions to funds, and proposing restriction releases. You see every proposed entry and approve, edit or reject it before anything is final.

See how it works

Know where every grant dollar stands.
By fund, every month.

Activities by fund, budget vs actual and grant-spend reporting, built from the same close. Hand your board one package instead of rebuilding it from spreadsheets.

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Statement of activities by fund
Sample data
LineUnrestrictedRestrictedCapital
Contributions$84,000$31,500$22,000
Grant revenue$0$45,000$0
Program expense($52,400)($18,200)($3,100)
Net assets released$9,800($9,800)$0
Budget vs actualGrant spendPDF for the board

Built around QuickBooks Online.

Connect QuickBooks Online and keep working where your team already does. Funds and grants map onto your existing books, and nothing is final without your treasurer’s approval.

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Leave the spreadsheets behind.
Keep the books you already have.

Stay in QuickBooks Online. Your history stays where it is, and the monthly fund close runs on top of it.

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Today
First close
Every month

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Add your email, nothing else

We write when early access opens

Connect QuickBooks Online

Map your funds and grants once

See your first proposed close

AI proposes fund and grant coding

Allocation exceptions flagged for review

You approve before anything is final

Your first close
Sample
Connect QuickBooks OnlineDone
Map funds and grantsDone
Review proposed codingIn review
Treasurer approves the closeNext

Hand the board one package

Statement of activities by fund

Budget vs actual

Grant-spend reporting

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FAQs

Close the books by fund.
Start with early access.

Join the waitlist and be first in line when Nonprofit Books opens.

Free to join. One email when early access opens.